Business Process Automation

Stop doing manually what a machine can do better

Replace the repetitive work somebody does every morning with a workflow that runs on its own — and tells you loudly when it does not.

Map your automation

What we automate

Business process automation for work nobody should be doing twice

The work that quietly eats a week a month

Every business has processes running on repetitive manual effort. Data typed from one system into another. A report rebuilt from the same three exports every Monday. Invoices reconciled by eye. An email sent to the same list after the same trigger, by somebody who has to remember to send it.

None of it is difficult, which is exactly why it never gets fixed. It is a few minutes here and an hour there, spread across people who have absorbed it into their week — until somebody adds it up and finds it is a full day.

We start with an audit of the process as it actually runs, including the exceptions nobody documented. Then we automate the parts worth automating, build in exception handling, and add monitoring so a failure is noticed by the system rather than by a customer.

Most of what we build runs on Python or within the platforms you already use. Where an off-the-shelf tool would do the job we will tell you, because a two-hundred-rand-a-month subscription that solves it is a better answer than a project.

The best automation is the one you forget exists, because it just works.
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See what is included

95%

Of reconciliation work automated in one finance project

40 hours

Saved per month for one client's finance team

2 to 8 weeks

Typical delivery for an automation project

100%

Fixed price — every automation project

1

Process audit

The manual process documented end to end — every step, decision point and exception.

2

Automation mapping

Which parts are worth automating, what triggers them, and what the output has to be.

3

Build

The automation built, tested and validated against the process as documented.

4

Exception handling

What happens when the input is wrong. Failures are loud rather than silent.

5

Monitoring

Logging and alerting, so you know when something needs attention before anybody else does.

6

Handover

Documentation of the automation logic, and support options if you want them.

Map your automation

How much does business process automation cost?

It depends on how many steps the process has and how many exceptions it contains. We give you a fixed price for a defined scope after auditing it.

Automating one straightforward process is a different job from one spanning several systems with conditional logic and approval steps. Anyone quoting before looking at the process is guessing.

Tell us what somebody is doing by hand and roughly how long it takes them, and we will audit it and price it.

How do I know if a process is worth automating?

The calculation is straightforward: hours per month, multiplied by what those hours cost, against the once-off cost of automating it. Most processes worth doing pay for themselves within a year.

Two things matter beyond the arithmetic. Whether the process is stable — automating something that changes every quarter is expensive. And whether the errors matter, because a manual process with a low error rate that produces an expensive mistake is worth automating regardless of the hours.

We assess all three on the scoping call, and we will tell you if the answer is no.

What tools do you build automations with?

It depends on the job. For straightforward workflow automation, tools such as Zapier or Make are often the right answer and we will set them up rather than building something custom.

For anything involving real logic, large volumes or systems without good integration support, we build it properly — usually in Python, or inside the platform that already holds the data.

We are not attached to either approach. The cheapest thing that reliably works is the correct answer.

What happens when the automation hits something unexpected?

It stops and tells you. Every automation we build includes exception handling and alerting, because the dangerous failure is not the one that breaks loudly — it is the one that keeps running on bad data while every report continues to look plausible.

The process audit exists partly to find those cases in advance. Most processes have exceptions nobody has written down, and they surface when somebody is asked to describe what they actually do.

Will this replace someone's job?

In our experience it usually removes the part of a job nobody wanted. The work we automate is the repetitive, error-prone portion — reconciliation, re-entry, report assembly — not the judgement.

What it changes is capacity. A finance team that was spending a day a week on reconciliation gets that day back for work that needed a person. We would rather be straight about this than pretend it is not a question people have.

Can you automate between systems that do not connect?

Ready to start?

Tell us what you are doing manually and we will tell you if we can automate it

A free scoping call and a fixed-price quote. No commitment until you are ready — and if it is not worth automating, we will say so.

Book a scoping call

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